The necessity of project schedule updating monitoring statusing
Open change requests: Highlight any open change requests and next steps that need stakeholders’ attention—for example, extending the schedule or budget due to an increase in the project’s requirements.How project tracking software can help: Both reports and dashboards can be helpful here.This project overview screen includes several items that should be included in your Executive Summary: colored icons to represent the status of important items, the name of the active project manager and the project’s percent complete. A picture is worth a thousand words, so use visuals whenever possible.For example, you can use colors to represent status or include a “percent complete” chart, a Gantt chart or a table showing progress against milestones and deliverables.Teams should be praised for notable achievements, and attention should be called to incomplete items.A good way to structure this section is to list: Tasks scheduled for last week: Include all the tasks your team estimated they could complete.
To ensure your weekly project status report contains everything you need, we’ve created a simple checklist you can use: Tip: Put the most important information at the top of the report. Because your stakeholders probably won’t read the whole thing.
These tools automatically capture data and organize it in one place, which saves managers time and effort.
In cloud-based project tracking systems, dashboards update in real time as progress is made—meaning users always have the most current information.
The ability to drill down into this information can be very useful when creating your project status reports. Use the same report format from week to week, since this allows for easier cross-report comparisons.
Using a consistent format is important for your report as a whole, but especially for this section: It will allow stakeholders to see, at a glance, any new issues and risks, and spot what has changed about known issues and risks from week to week.